School District #63 Saanich uses the Evergreen ILS, supported and hosted by the BC Libraries COOP, which calls our province wide community "Sitka"
All of these libraries share a Global Catalogue which is stored on a server located at the BC LIbraries COOP Office.
This support page provides information about common tasks and practices when using Evergreen
Sitka-Evergreen Training Manual
Policy Manual
1. Click on the barcode generator file you would like to use (below). One displays the student number and the other does not.
2. This automatically downloads the .html file to your computer’s ‘Download’ file.
3. Click on the arrow in the download display at the bottom of the page and select ‘Show in folder’.
4. Drag the barcode Page file to your desktop or another location of your choice.
5. Open the barcode Page file. This should open a browser window (Chrome or Internet Explorer).
6. Bookmark this page for future access. The time time you need to use it, you can just click on your Bookmark.
1. Enter the student number (barcode) and student name.
2. If there are more than six, click ‘Make my Barcodes’ after entering the first row and repeat.
3. If there are not enough to fill a complete row, click in the radio button above the last barcode/ name you entered.
4. After all barcodes are entered, click ‘Switch to SD63 Header’.
5. Right-click on the screen and select ‘Print’
6. If you are using Chrome, click on ‘More Settings’ and reduce the scale to fit all your barcodes on one page.
A list of handy resources for cataloguing. Feel free to add your own!
When to use a local note compared to a copy note, how to add a local subject heading and how to add an alert to items that will display every time you check them in or out.
How to use the control fields that tell the database how to display information in the catalogue and how to filter in search results.
Merge records when you there are duplicate bibliographic records for the same title.
Import a record from Z39.50 when you have a new item and there is no existing record in Evergreen to add your copy to.
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Some quick tips for report printing;
This section covers how to set up your templates, report and output folders set up so you can start generating reports.
This section covers how to clone and modify templates
This section covers 'running' a report and editing a report to re-use it as well as viewing report output.
There is additional information about using date ranges in overdue reports, creating recurring reports, and the different between relative and real dates.
To easily circulate items between schools, we need to use the codabar barcodes.
Basically, you add all your items to a bucket, change the circulating library to the borrowing library and then check the items in to put them in transit.
The borrowing library checks the items in and then can circulate as usual.
The process is reversed for returning items to the original library.
Click the link for complete instructions
These documents contain barcodes that you can scan with your barcode scanner to enable/change some of their settings or capabilities. All barcode scanners can do this, so if you have a scanner not listed below, let us know and we can find the manual and codes for your scanner.
LS1900 BarCode Scanner Manual (Enable Codabar Barcodes, Remove Extra Characters)
LS 1902 Barcode Scanner Manual (Enable Codabar Barcodes, Remove Extra Characters)
LS 2208 Barcode Scanner Manual (Enable Codabar Barcodes, Remove Extra Characters)
Honeywell 1400g Barcode Scanner Manual (Enable Codabar Barcodes, Remove Extra Characters)
LS1004 BarCode Scanner Manual (Enable Codabar Barcodes, Remove Extra Characters)
LS1006 BarCode Scanner Manual (Enable Codabar Barcodes, Remove Extra Characters)
IT3800 BarCode Scanner Manual (Enable Codabar Barcodes, Remove Extra Characters)
Orbit MS7120 Barcode Scanner Manual (Enable Codabar Barcodes, Remove Extra Characters)
Download the appropriate document that matches your scanner and then print it off. Then just scan it with your scanner and it will work with the new Barcodes and Features.
2 things to scan: 1) Enable Codabar 2) Enable NOTIS Editing (remove Start/Stop Characters)
All done!